73rd Annual Convention & Trade Fair
2018 Exhibitor Application & Contract
Embassy Suites Hotel PIA Room Block
$149.00 Block Ends May 18, 2018 Reserve Online at
https://embassysuites.hilton.com
Reserve by Phone @ 501-321-4403. reference code CODE: PIA
Daily Check in begins at 4pm Daily Check out is 11am
Exhibitor Rules & Regulations
PIA of Arkansas 2018 Trade Fair: Wednesday June 27, 2018
Exhibitors may take advantage of the Exhibitor Pre-registration discount at the early rate of $675 per Exhibitor prior to May 14, 2018 and receive the following:
- 2 COMPLIMENTARY CONVENTION REGISTRATIONS!
- RECOGNITION IN FUTURE REGISTRATION MATERIAL!
- RECOGNITION IN PIA MAGAZINE PUBLICATIONS!
Exhibitors who fail to take advantage of this pre-registration opportunity prior to May 14, 2018 will have to pay the standard registration fee of $725 per Exhibitor.
- BOOTH SPACE BASED UPON AVAILABILITY!
BECOME A PIA EXHIBITOR
- Be sure to mail your signed contract and check prior to May 14, 2018 for the early, discounted rates.
- First choice of booth locations for pre-paid Trade Fair Exhibitors are on a first come, first serve basis.
- The Trade Fair will be held Wednesday June 27, 2018 1-3 pm. Includes 2 dedicated Trade Fair Hours!
- All Trade Fair Exhibitors, will have accommodations of 1 table, 2 chairs, signage, pipe, drape.
- Carefully read the Exhibitor Application & Contract to ‘INSURE’ you understand Rules & Regulations.
- Please keep copies of registration materials for your records & send the originals in with your check payable to: PIA at 10801 Executive Center Drive Suite 207 Little Rock, AR 72211
BOOTH ELECTRICITY AND DRAYAGE INFO:
Within days if registering as a Vendor, an email will be sent to the email listed on the registration form from Liberty Exposition Services. This will email will give you information regarding electricity, shipping booth materials and other resources for your maximazed vendor booth experience.
EXHIBIT SPACE
Booths are approximately 10 feet wide by 10 feet deep. Back drape is 8 feet high and side drops 3 feet high. Your booth will also include 1 draped table, approximately 6 feet wide, 1 identification sign, 2 chairs.
EXHIBIT FEES
An exhibit fee of $675 is payable in advance of the early discount pre-registration deadline of May 14, 2018 After the May 14, 2018 deadline, the standard exhibit fee of $725 will apply. This fee includes two complimentary convention registrations; please refer to top of this page. Additional exhibit personnel must register and may do so for the rate of $175 per person. These registrations include admittance to all convention activities and meal functions.
TENTATIVE TRADE FAIR SET-UP SCHEDULE
TUESDAY June 26, 2018
8:00am-5:00PM
Set Up Booths in
Hot Springs Convention Center
Exhibit Hall A
WEDNESDAY – June 27, 2018
1:00PM-3:00PM
Trade Fair Officially Opens
Please note there is one day to set up booths this year. The trade fair doors will be locked Thursday June 27, 2018 until 1pm when Trade Fair opens. This is to ensure that booths are not tampered with while other events are in process.
DOOR PRIZES
VENDOR DRAWINGS and DOOR PRIZES
WILL BE HELD THROUGHOUT
TRADE FAIR.
A PIA REPRESENTATIVE WILL VISIT
EACH BOOTH. WINNER MUST BE
PRESENT TO RECEIVE PRIZE
